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Software Development Outsourcing | Steps, Cooperation Models, Required Roles, Success Tips

Outsourcing Software Development Guide - ScienceSoft

In IT since 1989, ScienceSoft helps businesses with fast, quality and hassle-free software development.

Software Development Outsourcing: The Essence

Outsourcing is one of the reliable ways for a businesses to develop software at a lower cost and effort. Software outsourcing entails the following benefits and risks:

Software development outsourcing advantages

Software development outsourcing disadvantages

Since 1989, ScienceSoft has been rendering end-to-end software development services for both non-IT and IT companies.

How to Set Up Software Development Outsourcing

The outsourcing process setup will take from several days to several months. It will depend on the chosen outsourcing model, the maturity of the vendor’s processes, your readiness for such kind of initiatives, and more.

Step 1. Decide whether to outsource

A software development outsourcing initiative should start with a feasibility analysis. It can include the following steps:

  • Determining the stumbling blocks in your existing software development process.
  • Deciding on a part(s) of your software development project to outsource.

ScienceSoft recommends

  • Software maintenance and testing are usually the easiest project parts to outsource, while software requirements gathering and design are the most difficult to outsource.
  • When outsourcing software coding, make sure software can be safely divided into independent modules.
  • Comparing Total Cost of Ownership (TCO) of in-house vs. outsourced software development.
  • Selecting the fitting model of software outsourcing services:

Team augmentation

A vendor provides you with remote professionals for you to manage directly. You can get an exact number of experts you need, from 0.5 FTE to 100+ FTE.

Dedicated team

A vendor offers a dedicated team to work on an outsourced project or a part of the project, sharing risks and responsibility for the quality with you and/or your other vendors. Team management mostly stays on the vendor’s side: their Team Lead/PM reports regularly to your PM on the work progress.

Full process outsourcing

A vendor takes over the whole development process, with full responsibility for team organization and management, quality of the development results and accompanying risks.

Step 2. Select the software outsourcing company

When shortlisting potential vendors, consider the following factors:

  • Experience in outsourcing software development services shared by a vendor on their website, in case studies, etc.
  • Vendor collaboration experience shared by third parties in testimonials, reviews from independent research agencies, etc.
  • Location (onshore, nearshore, offshore), time zone differences.
  • Language and cultural proximity.
  • A vendor’s development infrastructure (hardware, network, bandwidth, etc.).
  • The maturity of project management, quality management, and security management processes (e.g., proved by ISO 9001 and ISO 27001 certificates).
  • Compliance with industry standards and regulations you need to follow (HIPAA, FDA, PCI DSS, etc.).
  • Pricing options offered (fixed price, T&M).
  • Software maintenance and support options available.


Vendors offer a variety of support models, for example, free/paid post-implementation software maintenance for a certain period, free/paid post-implementation software maintenance and free/paid post-implementation support (L1, L2, L3, L4 support in different combinations) for a certain period, free post-implementation software maintenance and support and paid software support and evolution for the required period, etc.

Step 3. Set up the outsourcing process

Team augmentation

Dedicated team

Full process outsourcing

Staff augmentation


  • Easy resource scaling up and down to adapt to changing project needs.
  • Quick access to specific skills.
  • Direct supervision over the development process and team productivity.
  • 1-2 weeks for onboarding (if the required resources are readily available in the vendor’s pool).


  • Full responsibility for project-related risks is on your side.
  • Onboarding and managing efforts are on your side.
  • High risk of communication gaps and collaboration difficulties.

Dedicated team


  • 1-2 days to start (if the team is pre-assembled by a vendor and the team structure just needs to be reasonably adjusted to your project needs).
  • A vendor provides a Team Lead/PM to coordinate the work of the outsourced team so that they need little/no guidance from your side.


  • Risks related to vendor selection.
  • Project team coordination and project risk management can be still partially on your side.
  • In a newly gathered team, people may underperform during the first 2-4 weeks until the group turns into a real team.

Full process outsourcing


  • Minimum management efforts on your side.
  • Guaranteed quality of project deliverables and timeline alignment (with penalties for breaching them).
  • Access to a vendor’s established development processes.
  • Tackling project-related risks is on a vendor’s side.


  • The longest setup (up to a month).
  • High vendor risks.

ScienceSoft’s Software Development Outsourcing Offering

With 33-year background in IT and 700+ IT experts, ScienceSoft provides flexible software development outsourcing services for businesses to deliver software solutions cost-effectively and fast.

Staff augmentation

  • Developers, architects, testers and test automation engineers, DevOps engineers, system and integration architects, data architects, data scientists, support engineers, etc.
  • Flexible cooperation terms: 1 month – 10 years.
  • The exact number of qualified professionals you need (from 0.5 FTE to 150+ FTE).

Dedicated teams

  • Fast ramp-up of the outsourced team (2 workdays – 2 weeks).
  • Experienced PMs and Team Leads to manage distributed teams.
  • Full assistance in establishing a collaboration environment and project progress control.
  • Strict compliance with agreed quality KPIs.
  • Easy team scale up or down.

Full process outsourcing

  • Full-scale Project Management Office.
  • Defining the business and software development goals you want to achieve and taking the overall responsibility for the ‘how-to’ part.
  • Tailored communication with each stakeholder.
  • Continuous granular monitoring of project progress, regular reporting.
Hand over the full project

Why Outsource Software Development to ScienceSoft?

  • 33 years in IT.
  • 700 IT professionals.
  • 7-20 years is average experience of our PMs, BAs, solution architects, developers, data analysts, and other IT professionals.
  • 3,300 success stories.
  • More than 30 industries covered.
  • End-to-end software development – we envision, plan, design, develop, integrate, deploy, and support software solutions.
  • In-house project management office (PMO) – our PMs are experienced in large complex projects with distributed teams and multiple vendors involved.
  • Services built around strict agreed KPIs – business outcomes, quality of delivered software, code quality, development process efficiency, project time and costs (actual costs vs budget, budget to completion vs budget remaining, etc.), team’s productivity, and customer/user satisfaction.

Benefits of Software Development with ScienceSoft

All required skills onboard

ScienceSoft offers access to over 700 IT experts, including PMs, business analysts (BA), developers, architects, testers and test automation engineers, DevOps engineers, system and integration architects, data architects, data scientists, support engineers, etc.

Flexible cooperation

Our projects last from 1 month – 10 years. Our teams can include the exact number of qualified professionals you need (from 0.5 FTE to 150+ FTE) and can be easily scales up and down on demand.

1.5-2x faster development

due to high proficiency and use of best coding and time management practices by our developers.

20-50% project cost reduction

due to the agile approach, CI/CD, and reuse of readily available components and more.

Industry expertise

Our industry-focused consultants (manufacturing, retail, healthcare, logistics, professional services, telecommunications, and 24 more) to help bridge business and technology in the most efficient way.

ScienceSoft's Success Stories

Viber App Development Outsourcing

ScienceSoft designed and developed an instant messaging and VoIP app for an ambitious startup.

  • Over 900 mln users.
  • 5+ years of cooperation
  • 30+ developers.
Outsourcing of Web-based Software Development for Aviation Insurance

Outsourcing of Web-based Software Development for Aviation Insurance

  • Modernization of a 20-year-old legacy aviation insurance web application, replacing outdated non-maintainable technologies with moderns ones and optimizing its functionality.
  • 4+ years of cooperation.
Software Products for Life Science Companies

Software Products for Life Science Companies

  • Development, testing and support services for a provider of biotechnology, drug discovery and chemical research services.
  • Over 10 years of cooperation.
  • A scalable team of 8-29 ScienceSoft’s specialists.
Development of an Azure-Based Software Product for VCIO Services Management

Development of an Azure-Based Software Product for VCIO Services Management

  • ScienceSoft built a cloud-native, microservices-based SaaS vCIO product and consistently delivered new features and updates to ensure a superior user experience for SaaS users.
  • 1 project manager, 1 business analyst, .NET developers and architects, test automation engineers, DevOps engineers.

Software Development and Support Outsourcing for an International Marketing Agency

ScienceSoft developed software that helps coordinate the Customer’s regional offices in more than 60 countries to improve loyalty and marketing campaign management. After the release, our team continued evolving software and provided 3-level user support.

Software Development Outsourcing for IBM/Consul

ScienceSoft was an outsourcing partner of IBM/Consul for the development of security audit software for enterprises and introduced a number of process improvements to speed up the project and reduce development efforts.

Staff augmentation (usually software engineers)

Dedicated team

Full process outsourcing

On the vendor’s side

On your side

Shared or on both sides

Software Development Outsourcing Costs

The software development outsourcing cost is defined by the following factors:

The hourly rate for outsourced resources. The price varies greatly depending on the outsourcing region.

The performance of an outsourced team.

The transition to another outsourcing vendor (it is quite costly).

Specific cost factors for full process outsourcing:

  • The maturity of the vendor’s outsourcing processes (mature project management and well-established development processes help avoid rework).
  • The vendor’s QA process specifics (proactive testing lowers QA costs while fixing bugs in production makes QA more expensive).

Have a Complex Dev Project with a Tight Deadline?

ScienceSoft can help deliver it on time and of top quality.

About ScienceSoft

ScienceSoft is an IT consulting and software development company headquartered in McKinney, TX, with offices in the EU and the Gulf. Since 1989, ScienceSoft has been rendering end-to-end software development services for both non-IT and IT companies. We have 700+ IT experts on board, customers in > 40 countries and across > 30 industries. We set up smooth and efficient collaboration, offer ISO 9001 certified quality management, ISO 27001 certified information security management, and deliver software solutions compliant with HIPAA, GAMP, FDA, PCI DSS, SOC 3, GDPR, and more.