en flag +1 214 306 68 37

Fleet Management Software Development 

Fleet management software provides visibility into vehicles’ location, condition, and fuel consumption and gives insights into drivers’ behavior. In fleet management since 2015, ScienceSoft delivers dedicated applications to optimize vehicle maintenance, reduce operational costs, and improve driver safety.

Fleet Management Software Development
Fleet Management Software Development

Challenges Fleet Management Software by ScienceSoft Solves

For fleet owners

  • Troubled compliance of fleet operations with federal and industry-specific fleet management regulations.
  • Need for higher operational efficiency due to fluctuating fuel prices and low margin.
  • Difficulty in planning vehicle purchasing and low visibility over fleet operations and maintenance expenses.
  • Financial losses due to frequent accidents and inability to guarantee driver safety.

ScienceSoft’s custom fleet management solutions will ensure:

  • Compliance with federal and industry-specific fleet management regulations due to an automated collection and recording of vehicles’ operating parameters needed to ensure compliance.
  • Optimized fuel management, lower fuel consumption and expenses.
  • Full control over vehicle purchasing and a complete visibility into fleet operations and maintenance activities and expenses.
  • Low risk of accidents and improved driver safety due to driving behavior and speeding violation monitoring.

For fleet management service providers

  • Expenses on your ready-made product grow together with your customer base.
  • Unmet customer needs due to a problematic implementation of custom functionality in a ready-made product.
  • Low user satisfaction due to a complex interface and issues at the code level.

Benefits you get with your own fleet management product:

  • Optimized Total Cost of Ownership as you don’t need to pay subscription fees.
  • Meeting unique customer needs due to customizations being easier and cheaper to implement.
  • Increased customer satisfaction due to:
    • On-point UX/UI and guaranteed application reliability.
    • Automation of key fleet management processes.

Fleet Management Solutions We Deliver

Software we build is well-suited to managing a variety of vehicles, including:

  • Commercial and private motor vehicles.
  • Aviation machinery.
  • Ships.
  • Rail cars.
  • Non-powered assets (generators, gearboxes, tanks, containers, trailers).

We pack your fleet management application with a range of functional modules combined according to your needs, including:

  • Preventative fleet maintenance.
  • Maintenance scheduling and alerting.
  • Out-of-order alerts.
  • Maintenance completion reports.
  • Vehicles’ parts inventory management (e.g., purchase order creation, tracking).
  • Repair orders tracking.
  • Vehicle warranty and insurance information management.
  • Real-time tracking of vehicles.
  • Fleet availability dashboards.
  • Drivers’ behavior monitoring (e.g., driving speed, unnecessary stops).
  • Fuel consumption tracking.
  • Route calculation and optimization.
  • Delivery scheduling and task list generation (for drivers and employees).
  • Automated vehicle assignment.
  • Vehicle service history tracking.
  • Real-time trip monitoring.
  • Convenient communication between call center reps and drivers.
  • Dispatch document management (e.g., invoices, dispatch details reports).
  • Automated detection of a vehicle collision.
  • Automatic accident notifications to fleet managers.
  • Accident details reports.
  • Towing service management.
  • Repair process management.
  • Optimal route planning and dynamic route adjustment (in case of accidents, roadblocks, etc.).
  • Route schedules optimization (e.g., based on distance, priorities, and deadlines).
  • Notifications to fleet managers on vehicles entering or leaving certain geographic areas.

Budgeting and expense management

  • Fuel management optimization.
  • Vehicle maintenance and expenses budgeting.
  • Vehicle insurance and warranty expiration notifications.

Policies and compliance monitoring

  • Automated tracking of vehicles’ operating parameters (e.g., fuel consumption, vehicle speed) to ensure compliance with fleet management regulations (e.g., Department of Transport).
  • Remote monitoring of tachograph data compliance with applicable regulations (e.g., recorded periods of driving and rest, traveled distance, timely tachograph data download).
  • Vehicle warranty expiration dates and insurance information tracking.

Explore Our Fleet Management System Demo

A sample application for fleet managers shows how its key features, like route optimization, predictive maintenance, drivers' behavior monitoring, improve operations efficiency.

Why Partner with ScienceSoft

  • 35 years in IT and 750+ professionals on board.
  • Since 2015 in fleet management software development.
  • Since 1989 in AI; since 2011 in IoT; since 2013 in big data.
  • Partnerships with Microsoft, AWS, Oracle, and other global tech leaders.
  • For the third year in a row, ScienceSoft secures its presence in the Global Outsourcing 100, the list of the most trusted outsourcing service providers carefully assessed and selected by IAOP.

ScienceSoft USA Corporation Is a 3-Year Champion in the Financial Times Rating

Three years in a row (2022–2024), the Financial Times has included ScienceSoft USA Corporation in the list of 500 fastest-growing American companies. This is the result of our dedication to driving project success despite any constraints and disruptions.

FAQ on Fleet Management Software

Answered by Serge Pukhaev, Head of Fleet Management Practice at ScienceSoft

When can I get a complete fleet management application?

We rely on Agile in our fleet management software development projects and deliver a minimum viable product (MVP) or a first application version in 2 to 3 months...

Check out the whole answer

You may start getting ROI with the MVP while we continue to evolve software by adding new functionality to meet your arising needs so that you get a complete fleet management application within 6 to 8 months.

Developing a fleet management application is an investment-rich initiative. Will our investments pay off?

With a custom fleet management application, fleet management service providers increase revenue and get quick ROI due to wider opportunities for tailoring the functionality they offer to the needs of varied customer segments with easier and cheaper customizations. And fleet owners ensure the pay-off of their investments due to optimized operating costs, lower fuel spending, and acquiring more loyal customers due to a higher quality of transportation services.


Our Success Stories

Choose Your Service Option

ScienceSoft's teams drive fleet software development projects to their goals no matter what, ensuring that the time and cost constraints are met, the cooperation flow is transparent, and uncertainties are addressed agilely.

Fleet management application consulting

For you to build a robust and scalable fleet management application, we:

  • Analyze your needs or elaborate on your idea.
  • Review application architecture or design one from scratch.
  • Advise on an optimal tech stack.
  • Audit or design a thought-out user experience.
Go for consulting

End-to-end fleet management application development

For you to get an application ready to bring ROI right away, we unfold the development process:

  • Business analysis.
  • User experience design.
  • Architecture and tracking algorithms design.
  • Application development.
  • Testing and QA.
  • Support and evolution.
Go for development

Fleet management solution evolution

We audit the application you currently use, design and implement new functional modules so that you get an opportunity to generate new value with legacy software.

Go for evolution

Why You Shouldn’t Postpone Developing Your Fleet Management System

Deciding to hold off the development of your fleet management application, you miss the benefits promised by custom fleet management software, namely:

  • 15%

    reduction in fuel expenses and operational costs

  • 30%

    lower risk of accidents

  • 25%

    higher driver retention rate

  • 50%

    higher customer satisfaction rate

  • 25%

    increase in revenue

Sources: Verizon, 2020 Fleet Tracking Trends Report.