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Ecommerce CRM

The Most Detailed Functional Portrait and Ready-to-Use Architecture

With 16 years in CRM consulting and development and 21 years in the ecommerce domain, ScienceSoft will help you personalize customer experience by aligning digital sales, marketing and customer service.

Ecommerce CRM - SceinceSoft
Ecommerce CRM - SceinceSoft

Ecommerce CRM: A Summary of Key Details

An ecommerce CRM is a system that stores comprehensive customer data and allows its use to personalize any interaction customers have with your business. To enjoy the full potential of an ecommerce CRM, regard it as software for end-to-end customer experience, not just sales. Customer relationship management in ecommerce goes deep into personalized marketing and customer service, and CRM software can successfully cover both.

  • Functional components that may constitute an ecommerce CRM: a customer data platform, digital sales, marketing, and customer service.
  • The cost of an ecommerce CRM may vary between $15,000 (an entry-level system for 10+ users) and $250,000 (a large-scale system for 1,000+ users).
  • CRM software can be tailored to different scenarios of customer service. You may have your CRM localized for different sales regions or equip your team with portable solutions for after-sales field maintenance and repair service.

The Most Comprehensive Checklist of Ecommerce CRM Features

We describe all possible CRM features you may have. Still, no ecommerce CRM is alike, as each company has its unique ways of dealing with customers.

When planning your CRM system, you can use ScienceSoft’s best practice – first, break down your customer experience strategy into smaller goals, and then plan the features accordingly.

Features for a unified customer data platform

Data collection and organization

  • Pre-built integrators for digital sources of customer data.
  • Customer data unification.
  • Detection and removal of duplicate customer accounts.
  • Customer data export to other applications (specifically to sales, marketing and customer service modules).
Read on

Customer segmentation

  • Default and custom criteria for dynamic customer segmentation.
  • AI-powered segment suggestions.
  • Segment overlap analysis.
Read on

Features for assisted selling

Widely used for B2B and high-risk B2C (e.g., real estate) ecommerce sales.

Lead generation

  • Automated lead capture from marketing forms.
  • Lead search in LinkedIn.
  • Lead registration from uploaded spreadsheets.
  • Automated lead duplicate detection.
Read on

Lead qualification

  • Setting up custom criteria to qualify leads (e.g., budget, time frames, company size).
  • Predictive lead scoring.
  • Lead disqualification and a possibility to reopen it if the situation changes.
Read on

Opportunity management

  • Converting a lead into an opportunity with all the information automatically copied from a lead record to an opportunity record.
  • Progressing an opportunity through customizable stages: initiation, development, proposal, and closure.
  • Adding products and price lists to an opportunity.
  • Adding a team to work on an opportunity (salespeople, technical experts).
  • Enabling Kanban view to adjust opportunities with simple drag-and-drop mechanics.
Read on

Quote, order and invoice management

  • Branded templates for quotes, orders and invoices.
  • Creating custom quotes.
  • Order generation upon the customer's acceptance of a quote.
  • Adding products to quotes, orders and invoices.
  • Emailing an invoice directly from the command bar.
Read on

Sales forecasting

  • Sales forecasts generated:
    • Individually for salespeople.
    • For a sales department.
    • For a defined time period.
    • For a specific region.
  • Drilling down a sales forecast into specific opportunities that contribute the most to a forecast value.
  • A trend chart to track sales forecasts over time.
Read on

Assistance in daily sales activities

  • Automated reminders about upcoming sales actions (e.g., scheduled calls, proposal submission).
  • Reminders about the emails waiting for a salesperson’s response.
  • Alerting on opportunities at risk.
  • A playbook with sales best practices.
Read on

Sales analytics

  • Configurable views, charts and dashboards for sales KPIs.
  • Activity history for all leads and opportunities.
  • Automated health scoring based on predefined KPIs (e.g., lead response rate).
  • Conversation intelligence to analyze the style and sentiment of sellers' call recordings.
Read on

Features for digital marketing

Marketing channels supported

  • Marketing emails.
  • Landing pages.
  • Push notifications in mobile apps.
  • Text messages (SMS).
  • Social media.
  • Events.
Read on

Customer engagement

  • Marketing campaigns targeted to customer segments.
  • Event-triggered customer journeys based on standard and custom triggers.
  • A/B testing.
  • Automated lead generation from landing pages.
  • Customer experience surveys.
Read on

Marketing content design

  • A drag-and-drop editing tool to create marketing content: emails, landing pages, and marketing forms.
  • A marketing library with templates, reusable images, content blocks, etc.
  • Dynamic personalized content in emails.
Read on

Marketing performance analytics

  • KPIs tracked for all marketing activities.
  • Website tracking script to measure customer engagement.
  • Cookie consent setup.
Read on

Features for customer service

Customer service admin center

  • An admin panel to manage agent experience profiles, customer service schedules and unified case routing.
  • Management of all digital messaging and voice channels from a single place.
  • A workspace with multi-session capabilities.
Read on

Case management

  • Rule-based case routing and escalation.
  • Agents’ queues to organize, prioritize and monitor case resolution.
  • AI-powered recommendations of similar cases and relevant knowledge articles for faster case resolution.
  • Inviting colleagues in the discussion, if their expertise is needed.
  • SLA management.
Read on

Knowledge management and exchange

  • A knowledge base to create and share knowledge resources.
  • Standard and custom search filters in the knowledge base.
  • Federated search to quickly find and share knowledge from as many sources as possible (e.g., for Microsoft Dynamics 365, the sources can be SharePoint sites, OneDrive, and third-party knowledge management systems).
  • Knowledge search analytics to improve the content of the knowledge base.
  • Creating a knowledge article from a case.
Read on

Customer portals

  • Digital onboarding and customer identity verification.
  • Customer self-help possibilities: a knowledge base, AI-powered chatbots, forums.
  • Ticket submission for human-assisted support.
Read on


  • Analysis of phone call recordings and transcripts.
  • Real-time reports for all customer service activities.
  • Forecasting case volumes.
Read on

Get an Ecommerce CRM with a Perfect Mix of Features. Neither More Nor Less

At ScienceSoft, we are highly skeptical of a one-size-fits-all approach to CRM building. With us, you will get a CRM tailored to your ecommerce business and your unique vision of customer experience management.

A Sample Architecture and Key Integrations of an Ecommerce CRM

Our CRM experts always say that a CRM is not one-piece software but an ecosystem of integrated software, each performing its own role in serving customers. Please have a look what this means in ecommerce.

Ecommerce CRM Architecture - ScienceSoft

ScienceSoft Shares CRM Best Practices Important for Ecommerce

We create each functional module with a specific set of roles and permissions. Thus, we maintain the confidentiality of data and set up clear workflows where each employee performs the tasks according to their role and can’t interfere in the activities beyond their responsibilities.

We complement a web-based CRM with a mobile app. It’s a lifesaver when the team is in the field, negotiating sales deals or providing after-sales service. To ensure the users’ consistent experience with a CRM, we create a uniform user interface for both a web and mobile app.

We create CRMs that support different regions, languages, and currencies, if an ecommerce company sells internationally. This helps associate financial transactions directly with the region and adapt the communication style to a local culture.

CRM for a Luxury Retail Chain: a Success Story of Cross-Channel Personalization by ScienceSoft

CRM for a Luxury Retail Chain: a Success Story of Cross-Channel Personalization by ScienceSoft

ScienceSoft created a CRM system that unified customer data from the company’s three business lines – brick-and-mortar retail, ecommerce and hospitality facilities – and put this data for use in cross-channel customer service and loyalty building.

How Much to Invest in Ecommerce CRM and What Return to Expect

The cost of ecommerce CRM development varies between $15,000 and $250,000 depending on the scope of the system to build. A quick analysis of ScienceSoft’s projects shows the following progression:

CRM for 10+ employees

From $15,000

CRM for 1,000+ employees

About $250,000

Depending on CRM functional modules you choose to build, you can see the improvements in a number of ways, including:

Digital sales

  • A conversion rate increase in long sales cycles.
  • Fast creation of custom sales proposals.
  • More trustful relationships with customers in B2B and high-priced B2C sales.


  • A fast launch and simultaneous running of multiple marketing campaigns.
  • Good conversion from marketing efforts due to effective personalization.

Customer service

  • Fast response and case resolution time.
  • Time savings for customers by giving them self-service help.
  • Continuous improvement of customer experience based on customer feedback analysis.

Best Options for an Ecommerce CRM

Dynamics 365 CRM

ScienceSoft recommends

Best for

B2B and high-priced B2C ecommerce segments.


Offers a whole suite of easily integrated apps with core functionality for digital sales, marketing and customer service, and with complementary functionality for LinkedIn sales prospecting, field customer service, and customer feedback collection. A Leader in 2022 Gartner Magic Quadrant for Sales Force Automation and B2B Marketing Automation. A Leader in 2022 Forrester Wave for CRM Solutions.


  • Sales module – from $65/user/month.
  • Marketing module – from $750/tenant/month.
  • Customer service module – from $50/user/month.


Best for

B2C ecommerce companies aimed at growth marketing.


Offers full-function Sales, Marketing and Service Clouds, all sharing the same customer data platform – Salesforce Genie. Has the CRM Starter Pack, a quick-to-launch solution for companies that are hesitant about full-scale Salesforce implementation. Named the top CRM platform for the ninth consecutive year by IDC. Recognized as a Leader in the Gartner Magic Quadrant for Sales Force Automation Platforms for the 16th consecutive year.


  • Sales Cloud – from $25/user/month.
  • Marketing Cloud (for personalized cross-channel marketing solutions) – from $3,750/org/month.
  • Service Cloud – from $25/user/month.

A custom CRM

Best for

Ecommerce domains with high specificity (industrial manufacturing, automotive).


Not based on a pre-defined functional set but built individually for a business. Allows for fast delivery of new features. No subscription fees.


The cost is ranged between  $15,000 (an entry-level system for 10+ users) and $250,000 (a large-scale system for 1,000+ users).

Frequently Asked Questions

How much does it cost to implement an ecommerce CRM?

The cost of ecommerce CRM development ranges from $15,000 for a small company with 10+ CRM users to $250,000 for an enterprise with 1,000+ CRM users.

How long does it take to implement a CRM system?

The duration of CRM development fully depends on your requirements to a future system. In ScienceSoft’s practice, we have CRM projects lasting 5–6 months and 2–4 years.

Do I need to integrate CRM with my ecommerce platform?

Surely. Your ecommerce platform is one of the sources of customer data for a CRM system. The integration will ensure full and fast data transfer.

Implement Your Ecommerce CRM with ScienceSoft

In its 40+ CRM development projects, ScienceSoft has worked with different customer experience strategies and managed to create unique CRM solutions for each case. Now, we are here to help YOU find a way to amaze your customers with one-to-one service. Engage us for:

Planning your ecommerce CRM

Our team will perform the analysis of gaps and opportunities in your current customer management processes and plan your ecommerce CRM to bring new possibilities to engage with customers.

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Implementing your ecommerce CRM

Architects, developers and testing engineers proficient in CRM software – at ScienceSoft, we have true experts to build your high-performing and user-friendly CRM.

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About ScienceSoft

About ScienceSoft

ScienceSoft is an international IT consulting and software development company. Since 2008, ScienceSoft provides all-around CRM services and helps companies leverage extensive customer data to create personalized customer experience. Achieving project goals in spite of time and budget constraints, as well as changing requirements, is ScienceSoft's top priority. You set goals, we drive the project to fulfill them.