sharepoint contract management

SharePoint contract management

With 11+ years of experience in SharePoint consulting and development, ScienceSoft creates effective document management solutions for businesses and provides a wide range of related services such as integration, migration, support, etc. Along with document management, our SharePoint experts are happy to offer powerful and at the same time user-friendly contract management software.

Due to complete automation of contract lifecycle management, our solutions ensure fast and proficient processing of contracts and associated documents, as well as their accurate and secure storing and easy retrieval. You can watch our demo for an example of a contract lifecycle management in SharePoint.

BOOST EFFICIENCY OF CONTRACT MANAGEMENT

To provide smooth, continuous, and functional contract lifecycle management, we enable:

	Template support to draft typical contracts in a few minutes.
	Powerful search by a contract name, metadata and full text, as well as search results ranking.
	Automated workflows, including multistep non-linear workflows to route contracts to relevant persons for approval.
	Automated alerts & notifications to avoid missing contract milestones and support obligation management.
	Access control to protect contracts from unauthorized viewing, editing or sharing.
	Automatic reporting on all contract-related activities, which supports compliance monitoring.

LEVERAGE INTEGRATION OPPORTUNITIES

We use a highly integrable nature of SharePoint to the fullest:

Out-of-the-box integration with office applications (Word, Excel, Visio, etc.) allows creating contracts right in SharePoint.
Integration with e-signature software, such as DocuSign, eSignLive, Adobe Sign, accelerates finalizing deals.
Integration with CRM (Salesforce, Dynamics 365, Zoho, Nimble, Pipedrive, HubSpot, Insightly, etc.) provides a centralized repository for both systems. Thus, customer-related data can be extracted from a CRM system and filled into contract templates.
Integration with ERP (Dynamics, SAP, Oracle, Epicor, Sage, etc.) ensures consistency of contract-based workflows and employees’ interaction, which supports uninterrupted supply chain flows in an organization. Such integration mitigates slowdowns and mistakes in business operations.

CHOOSE A SUITABLE COOPERATION MODEL

ScienceSoft provides the following services for SharePoint-based contract management:

	Adding contract management functionality to your SharePoint or Office 365 solution. If you already use SharePoint or Office 365 for company-wide, departmental or team collaboration or project management, we can expand their functionality to contract management.
	Implementing contract management solutions on a new SharePoint site. We will design a full-fledged contract management system in conformity with your business needs.

ENTRUST US WITH YOUR INDUSTRY-SPECIFIC NEEDS

We believe that the one-size-fits-all approach won’t work for contract management. So, we always attend to our customers’ needs including those induced by a certain industry. ScienceSoft’s experts will tailor a contract management solution to specific requirements of any industry.

Our contract management software for healthcare will help you to:

Create standard contracts of various types, including payer contracts, patient contracts, administrative contracts (employment, engineering, equipment, real estate, education, clinical trial, software services, etc.), business contracts (corporate sponsorship, goods & services, etc.) and more.
Meet HIPAA compliance.
Reduce medical error, loss or duplication of contracts.

With our contract management solutions for retail you can:

Monitor the fulfillment of contract obligations (payment, shipment, etc.).
Avoid automatic renewals of unneeded contracts.
Accelerate contract execution.

CHALLENGES WE SOLVE

	Time-consuming contract creation. Our SharePoint-based solutions ensure fast and effective contract generating due to reusing contract templates and certain contract clauses and fields stored in libraries.
	Legal wording inconsistency. Our contract management solutions provide boilerplate language throughout all your contracts.
	Disjointed contract storage. We provide a central repository for storing and managing contracts, which eliminates the risk of misplacing, losing or duplicating contracts and associated documents.
	Poor employee communication. We help to build effective communication between different departments or team members while working on a contract.
	Lengthy legal reviewing. We assist in restricting reviews only to relevant terms and, making the process much faster.
	Slow contract finalization. We help businesses to leverage e-signature capabilities to accelerate contract finalizing.
	Lack of contract management after a contract’s signing and filing away. ScienceSoft solutions enable businesses to keep an eye on a contract until all its obligations are fulfilled, maintaining the integrity of the contract management process.
	Security & compliance risks. To ensure regulatory compliance, we deliver SharePoint solutions that protect contracts and associated documents from unauthorized access and make them easy to find, track and report on.

LET US TAKE CARE OF YOUR CONTRACTS

If you want to create a contract management solution from scratch or enrich your SharePoint Online or Office 365 with contract management features, our SharePoint experts are always ready to help. Contact ScienceSoft for a free consultation and our dedicated SharePoint team will create a full-fledged solution and tailor it to your business’s specific needs.