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SharePoint Intranet

to Facilitate Employee Collaboration and Management

With 17 years in SharePoint intranet design and development, ScienceSoft helps organizations leverage intranet solutions based on the SharePoint platform with minimal costs.

SharePoint Intranet - ScienceSoft
SharePoint Intranet - ScienceSoft

SharePoint Intranet in Brief

A SharePoint intranet is a flexible collaboration solution with rich communication, content, project and employee management features (see SharePoint intranet examples) best suited for mid-size and large organizations to connect employees from different departments and nurture corporate culture. SharePoint intranets regularly win awards like Nielsen Norman Group’s 10 Best Intranets.

Famous brands using SharePoint intranets: NASA, Nestlé, Ikea.

SharePoint Intranet Features

Employee management

Employee information management

  • Creation and management an organization chart and employee profiles showing an employee’s position, department, working schedule, qualifications, contacts, etc.

Employee learning management

  • Authoring and managing learning materials.
  • Scheduling and enrolling employees to onboarding, compliance, and job-specific trainings.
  • Tracking employee performance.
  • Employee assessment and certification.

Employee self-service

  • Submission and tracking of employee requests on vacation, health insurance, office supplies, equipment maintenance, etc.

Digital workplace management


  • Team sites and communication sites for group and company-wide collaboration on tasks and documents, for sharing files and news, and more.

Project management

  • Full visibility into an employee’s projects and tasks, including information about a project team, timeline (Gantt chart), files
  • Discussion board for a project team.

Alerts and notifications

  • Automated notifying of employees about an approved contract, a completed training, a project milestone deadline, and more.

Quick links

  • Fast access to recently viewed documents, knowledge base, or useful tools (e.g., Office 365 productivity apps).

Content and knowledge management

Multi-type content

  • Storage and management (e.g., editing, approval, distribution) of diverse content (e.g., documents, images, audio and video files) in various formats.

Knowledge base

  • Centralized repository for news, document templates, employee benefits, policies, wikis, FAQ, blogs, learning materials, and other types of content.

Document management

  • Automation of a document’s lifecycle from its creation to archiving.
  • Real-time collaboration on documents.

Policy management

  • Policy creation and approval workflow.
  • Automated policy renewal.
  • Policy acknowledgement.
  • Assessment of employees’ policy knowledge.

AI-powered personalization

  • Personalized newsfeed, content and training suggestions for higher accessibility of useful content.

Advanced search

  • Full text and metadata search of employee info, files, news, events, and more across the intranet and integrated systems (e.g., DMS, CRM, HRMS) and search results ranking.

Communication and social features

Communication tools

  • Tools for formal and informal communication (e.g., instant messaging, discussion boards, blogs, forums).
  • Integration with social media and video-conferencing tools.

Employee recognition

  • Non-monetary recognition via birthday and work anniversary dashboards on the intranet’s homepage
  • Gamification elements (e.g., badges, levels, leaderboards) in employee training or working activities.

Corporate life

  • Communities, contests, surveys, media galleries with pictures and videos from corporate events to promote corporate values and strengthen the corporate spirit.

Security and compliance

Data encryption

  • Two-level BitLocker encryption of data at rest: all data is encrypted on a disk and there’s a unique key for each file.
  • Data in transit is protected due to SSL/TLS connection.

Access control

  • Permission-based intranet access to protect sensitive content from unauthorized viewing, modifying, and deletion.

Two-factor authentication

  • Additional protection layer (apart from a password): entering a code from an email or a text message.


  • Tracking changes in documents via storing document versions to prevent accidental deletion or unwanted changes in documents.

Audit trail

  • Tracking various types of user activity with intranet content: access time, the user who opened, modified, downloaded, emailed or printed it out.

Regulatory compliance

  • Compliance with most government and industry-specific regulations (e.g., GDPR, GLBA, SOX, HIPAA, PCI DSS).

Automatic log-off

  • Automatic termination of an electronic session after a predetermined time of inactivity (e.g., 15 minutes).

Examples of Key SharePoint Intranet Functionality

Facilitate employee search across the company

Use the intranet to deliver training to employees

Increase employee engagement and motivation due to an array of social features

Let employees submit vacation requests in a few clicks

Streamline team-based communication

Streamline tracking progress and key milestones of a project and keep all project-related documentation in one place

Get automated notifications about any changes in documents and document workflows

Notify employees about important events in advance

Accelerate document creation and finalization due to co-authoring

– Let employees track multiple document versions and specify what has been changed in each version

SharePoint Intranet Demo

SharePoint Intranet Demo

Explore collaboration, communication and content management capabilities and an intuitive and eye-catching design of a SharePoint intranet in a live demo.

Key SharePoint Intranet Integrations

Integrating a SharePoint intranet with other software enhances data consistency across the company and streamlines work activities, communication and internal collaboration of employees, as they don’t need to switch between the tools.

Key SharePoint integrations

SharePoint intranet + CRM

SharePoint intranet users gain the capability to create and edit customer-related documents (e.g., contracts, purchase orders, invoices) right in CRM. Also, a SharePoint intranet provides cost-efficient and large (up to 25 TB per site or site collection) storage for CRM documentation and enables sharing bulky files (up to 15 GB), which CRM system may lack.

SharePoint intranet + HRMS

Automated creation of a new hire’s profile and assigning an onboarding training to them on the intranet based on the HRMS data (e.g., the employee’s skills, position).

SharePoint intranet + BI

Building of visualized reports on a variety of business data (e.g., employee performance, learning progress, collaboration effectiveness) in BI software and spreading them throughout the company in a few clicks, collecting data on the intranet’s use and popularity (e.g., content ratings, page views) to provide insights on how to improve it.

ScienceSoft as a SharePoint Intranet Customization Partner

SharePoint intranet customizations may cover adjusting the look and feel in line with a corporate brand book, adding new project and task management functionality, and developing custom intranet web parts.

Microsoft Gold Partnership Collaboration and Content

With 750+ employees on board and 17 years in SharePoint intranet design and development, ScienceSoft, Microsoft partner, helps organizations leverage intranet solutions based on the SharePoint platform with minimal costs. ScienceSoft's ample expertise in SharePoint intranets has been recognized by Microsoft.

SharePoint Intranets We Built

Our happy customers

At the end of a long migration project to the SharePoint O365 environment, our infrastructure software company desired to update the face of our intranet site with a fresh look. We required specific SharePoint customizations as well as an assurance that frequent Microsoft updates wouldn't disrupt the design. ScienceSoft expertly met these requirements and their delivery on countless details and change requests were lightning-fast and their communication excellent.

I started my search for someone to help my organization to help us build an intranet site and came across ScienceSoft. Their reviews were nothing but positive and I've learned why first hand! They were responsive and very knowledgeable for assisting with our Intranet implementation. We met twice a week, and everyone was punctual with meetings and deadlines. I recommend ScienceSoft for any needs!

We knew we needed to have stronger remote work tools and decided it was necessary to have a company intranet to streamline communications, social connectivity, and key documents. After interviewing several firms, we landed on ScienceSoft based on their experience, strong client references and efficient pricing. We have been thrilled with the results, professionalism and reliability of the team.

Common SharePoint Intranet Use Cases

By core functionality

Business intranet

Business intranet

  • Single source of the company’s information.
  • Digital workplace with productivity and collaboration tools.
  • Document workflow automation (e.g., approval, collecting signatures).

Social intranet

Social intranet

  • Diverse communication tools (blogs, discussion boards, surveys).
  • Non-financial employee recognition.
  • Gamification.
  • Social learning.
  • Media gallery.

HR portal

HR portal

  • Automated workflows (e.g., recruiting, onboarding).
  • Employee information management.
  • Employee training management and certification.
  • Handling HR-related requests from employees.
  • HR policy management (creation, approval, acknowledgement by employees).

By industry specifics



  • Tracking events and activities (e.g., appointments, surgeries, trainings) for healthcare workers and managers.
  • On-call scheduling for medical staff.
  • Healthcare emergency management.
  • Medical employee recognition (e.g., badges).
  • HIPAA compliance.



  • Support of multiple document formats (e.g., drawings, 3D models).
  • Process map and management for formalization of manufacturing workflows.
  • Integration with manufacturing execution system (MES), supply change management (SCM), product lifecycle management (PLM) and inventory management software, ERP, and more.



  • Management of banking documentation.
  • Policy and procedure management (a bank’s internal policies, governmental compliance policies).
  • Pre-built online financial forms.
  • Data security.

Professional services

Professional services

  • Document lifecycle automation, including OCR-assisted capture and e-signature.
  • Advanced search with filters and ranking of people, documents, policies, and other intranet content.
  • Collaboration and communication tools.
  • Mobile intranet access.



  • Learning content authoring.
  • Learning management automation.
  • Effective search of learning materials and trainings with results ranking.
  • Social learning and gamification.

Non-profit organizations

Non-profit organizations

  • Communication tools to connect dispersed employees and volunteers.
  • Extensive social features.
  • Convenient and secure data sharing between employees, managers and volunteers.

SharePoint Online Pricing Plans

Plan 1

Plan 2

Office 365 E3

Office applications



Price (annual commitment)

Intranet Cost Calculator

Please answer a few simple questions to help our experts better understand your business needs and calculate your quote quicker.


*What is your industry?

*What service(s) do you require?

What is the needed support time coverage?

What is the expected number of tickets per month?

*What functionality do you need in your intranet?

Do you need a mobile version of your intranet?

Choose mobile platforms to target:

*What is the expected number of intranet users?

*What is your deployment model?

*Do you require any integrations?


With other corporate systems (e.g., HR system, business collaboration tools, ticketing system).

*Do you have specific requirements for intranet security or compliance with data protection regulations?

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Our team is on it!

ScienceSoft's experts will study your case and get back to you with the details within 24 hours.

Our team is on it!

Pros and Cons of SharePoint Intranet




Out-of-the-box functionality

Customization capabilities

Integration with enterprise systems

SharePoint services

Key Financial Outcomes of SharePoint Intranet

Higher employee productivity due to quick access to information, effective search, document templates and a capability to work at any time and at any place with a mobile version of a SharePoint intranet.

More effective collaboration due to project management and communication tools, online collaboration on documents, facilitated file sharing, and more.

Improved employee engagement and satisfaction due to a variety of social and gamification features.

Reduced hiring, onboarding, and training costs due to automation of these processes via the intranet.

Enhanced regulatory compliance (e.g., GDPR, HIPAA, PCI DSS, GLBA, SOX) due to strong security features.