Help Desk Outsourcing Services

Help desk outsourcing services - ScienceSoft

Outsourced help desk serves to promptly resolve your employees’ or customers’ user issues (L1) and technical issues (L2, L3) of your software or IT infrastructure. In help desk services since 2007, ScienceSoft provides user, software, and IT infrastructure support for both IT and non-IT companies.

For product companies and enterprises

For MSPs

WHY CHOOSE SCIENCESOFT

  • 14 years of experience in help desk services.
  • 32 years of entire experience in IT.
  • More than 700 IT specialists on board.
  • Mature quality management system confirmed by the ISO 9001 certification allowing to implement projects fully meeting customers' quality, time, and budget expectations.
  • Assured safety of the customers’ data we access during the cooperation proved by ISO 27001 certificate.

Equip Your Org with Effective Support

We will take care of user, software, and IT infrastructure support letting you get the maximum value from your digital environment and shift your focus to strategic goals.

IT Help Desk Support Levels We Offer

To quickly assign a service ticket to a specialist with the right set of expertise, we offer segmenting the support team into different levels according to the complexity of issues they are expected to handle.

L1 support

L2 support

L3 support

OUR IT HELP DESK COMMUNICATION CHANNELS

Customer portal

Case-tracking system

Email

Phone

Instant messaging

Social networks

What Makes Our IT Help Desk Services Reliable

Thorough IT background

With the profound experience in software development, QA, IT infrastructure services and more, we establish and run proactive and prompt IT infrastructure and software support.

Effective collaboration

Based on dozens of successful help desk projects we’ve had, we know how to establish collaboration between help desk specialists and developers, admins, the QA team, and other in-house and external professionals.

Flexibility

We adjust to our customers’ diverse and changing requirements for the size and skills of a help desk team, time coverage, pricing models, and communication channels.

Focus on quality

We offer mature help desk services and continuously improve their quality by knowledge accumulation and transfer, investing in relevant training of help desk agents, making process changes to enhance help desk KPIs, and more.

TECHNOLOGIES WE APPLY IN OUR HELP DESK SERVICES

Ticketing systems

Platforms

Click on the platform to learn about our capabilities in it.

Monitoring tools

Zabbix
Nagios Core
Prometheus
Elastic Stack
Grafana
Datadog

Remote collaboration

Connection

VPN
RPD
TeamViewer

Communication

Skype
Zoom
GoToMeeting

DevOps

Docker
Kubernetes
Red Hat OpenShift
Apache Mesos
Nomad
Ansible
Puppet
Chef
Saltstack
HashiCorp Terraform
HashiCorp Packer
AWS Developer Tools
Azure DevOps
Google Developer Tools
GitLab CI/CD
Jenkins
TeamCity
Elasticsearch
Prometheus
Datadog

Clouds

Click on the technology to learn about our capabilities in it.

Web

Click on the technology to learn about our capabilities in it.

Back end

Front end

HTML5
CSS
Backbone.js
MeteorJS
Knockout.js
Vue.js
Ember.js
Next.js

Mobile

Click on the technology to learn about our capabilities in it.

Databases / data storages

SQL

Microsoft SQL Server
MySQL
Oracle
PostgreSQL

NoSQL

Apache NiFi
MongoDB

OUR HALLMARK HELP DESK PROJECTS

Help Desk for End Users of Product Design Software

Help Desk for End Users of Product Design Software

ScienceSoft provided 24/7 support to help end users solve troubles with running the product design application.

Data Capture Application Support for a UK Software Company

Data Capture Application Support for a UK Software Company

ScienceSoft carried out NOC (network operations center) monitoring, multi-tier support (L1, L2, L3) and customization for the Customer’s structured data capture platform.

Help Desk Services for an Ecommerce Application

Help Desk Services for an Ecommerce Application

ScienceSoft provided a 12/5 helpdesk service (handling emergency tickets was available on weekends), created a knowledge base of support and maintenance documentation, and helped develop training programs for the ecommerce app’s users.

Remote IT Support for a US Telecommunications Services Provider

Remote IT Support for a US Telecommunications Services Provider

ScienceSoft provided support and maintenance of multiple .NET-based web applications: troubleshooting, bug fixing, urgent introduction of changes upon request.

IT Infrastructure Support for a Private Diversified Business

IT Infrastructure Support for a Private Diversified Business

ScienceSoft provided L2 and L3 support for 28 infrastructure components in compliance with ITIL standards during the Customer’s business hours.

L2, L3 Support of a Marketing Campaign Management Solution

L2, L3 Support of a Marketing Campaign Management Solution

ScienceSoft provided L2 and L3 support for software under ongoing development, which helped decrease the overall number of registered service requests by 36% and raise user satisfaction up to 97%.

Knowledge Management Software Support for a US Corporation

Knowledge Management Software Support for a US Corporation

ScienceSoft adapted its automated IT support workflows to the Customer’s internal processes and ensured quick incident resolution and updates, which resulted in higher CSAT.

How We Arrange Our IT Help Desk Services

1. Analysis of your request

Details

We analyze your request for support services, identify user roles and their access levels and estimate the number and urgency of incoming requests. This will help us size up the efforts required for your project.

2. Service planning and SLA preparation

Details

We discuss with you the details of our cooperation and prepare the service level agreement (SLA) accordingly. Depending on a particular case, this document normally includes:

  • The description of the support service package and the estimated budget.
  • Support hours (for example, 24/7 or 12/5 servicing) and languages of communication.
  • The support team’s size and expertise, levels of support provided, contact channels and the type of the ticketing system used.
  • Definitions of incident priorities.
  • Incident response time depending on its priority.
  • A reporting schedule and the data that reports should contain.

To ensure that the chosen scope of our services corresponds to your business needs and expectations, we offer a three-month trial period and can introduce the changes to SLA, if needed.

3. Knowledge and responsibility transfer

Details

We study software documentation, conduct interviews with your company representatives and analyze software functionality. This helps us to understand how software is designed and how it is expected to behave. Then, we prepare the needed documentation and instructions for our team.

When knowledge transfer is completed, we set up a support handover meeting to transfer responsibility from your development or another support team to our help desk specialists.

4. Service delivery

Details
  • Processing requests according to SLA: we receive, assess, prioritize, and handle incidents. We regularly update users about the status of their current tickets to keep them informed. Besides incidents, we solve problems that cause multiple similar incidents to occur. This allows for preventing software failures.
  • Analyzing results and delivering monthly reports: we provide you with the reports containing the statistics on incidents in the agreed format.
  • Gathering user feedback: we collect users’ feedback about software, gather change requests and thus supply get the info that prompts at how to modify software according to user needs.
  • Creating the knowledge base: on the basis of the encountered and solved cases, our team prepares FAQs, articles and other materials that can help software users to solve similar incidents. This significantly decreases the number of incoming tickets and reduces incident resolution time.
  • Conducting proactive support: monitoring your software and detecting abnormalities in its performance, we identify potential issues and address them even before service tickets come.
  • Offering process improvements: using KPIs, we analyze the performance of our help desk team and define possible improvements in help desk operations. After prioritizing these ideas based on potential business results, we discuss them with you and implement the approved improvement ideas.

KPIs to Measure IT Help Desk Efficiency

ScienceSoft offers a possible set of KPIs to measure the effectiveness of the provided support services.

Main KPIs

  • First response time (FRT) measures the period between when a customer submits a ticket and a customer support agent provides an initial response.
  • Customer Satisfaction Score (CSAT) is usually based on short surveys that users fill out.
  • Resolution Rate (RR) shows the percentage of issues resolved by support agents from the number of total tickets received.

Examples of optional KPIs

  • Average time to resolution tracks how long customers have to wait for service agents to resolve their tickets.
  • Abandonment rate for calls measures percentage of non-answered calls within the specified timing.
  • Critical management requires to ensure that a critical case will be escalated to an appropriate person/department.

The final set of KPIs is agreed with each customer.

Want to Check Our Quality?

We are ready to demonstrate how we process requests and any other documentation that will let you evaluate our level of service.

Value Our IT Help Desk Services Bring

Having cooperated with a wide range of customers, we know how to bring value to every business by:

Improving solution adoption: your product end users are provided with prompt and comprehensive answers to their questions on software usage, which helps them to uncover and realize the full potential of the solution.

Increasing end user satisfaction levels: software issues that your clients or employees face are solved as quickly as possible, which makes your clients and employees more loyal to your software products and company.

Eliminating staff issues: since you don’t have to hire, onboard and train help desk specialists in your internal team, you avoid unwanted investments and commitments to save time and money for the more relevant business needs.

What You Get When Outsourcing IT Help Desk to Us

  • Regular service level reports.
  • Incident reports with root cause analysis.
  • Knowledge base articles on various types of typical help desk requests.
  • User guides and FAQ.
  • Help desk assessments based on user surveys.

cost factors of help desk outsourcing

The price of outsourced help desk services depends on various factors, such as:

  • Pricing model (per ticket, bucket of hours).
  • Number of tickets.
  • Help desk levels (L1, L1/L2, L3).
  • SLA terms (e.g., response time, first contact resolution).
  • Time coverage (e.g., 8/5, 12/5, 24/5, 24/7).
  • Help desk team’s size and competencies.
  • The team member’s actual workload, e.g., 5 FTE (168h*5), 1 FTE (168h), 0.25 FTE (40h).