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Creating an Inventory System

An Essential Guide

How to Create an Inventory System - ScienceSoft

ScienceSoft applies 10-year experience in the development of supply chain solutions to create reliable inventory systems and provide related consulting services on planning the inventory system implementation.

Supply Chain Management Consulting
How to Create an Inventory System - ScienceSoft

Inventory System Implementation: Summary

  • Time: Around 4 - 6 months for inventory system development.
  • Key project steps: Requirements engineering and design, project planning, solution development, integration, data migration, deployment, user training, after-launch support.
  • Cost: $90,000 - $250,000 for a midsize company, $250,000 - $400,000 for a large enterprise.
  • Team: A project manager, a business analyst, a solution architect, UI and UX designers, front-end and back-end developers and QA engineers.

ScienceSoft provides all the necessary talents to cover inventory software implementation end to end and helps to effectively optimize project time and costs.

Types of Inventory Solutions

Visit ScienceSoft's dedicated pages to learn about the features, cost factors, important integrations, and success factors of inventory solutions:

Custom inventory management software

An inventory solution tailored to an organization's unique needs.

Inventory database software

A centralized repository for all inventory data in an organization.

Inventory Software Implementation Steps

The duration and approach to the inventory system design and development depend on the specifics and scale of inventory operations the solution should cover. Below are described the typical steps we at ScienceSoft take to introduce robust inventory software.


Inventory system requirements engineering & design


Project planning


Inventory system development


Integration with other systems


Inventory data migration (from currently used inventory software or spreadsheets)


Inventory system deployment


User training


After-launch support, maintenance, and evolution

Explore ScienceSoft's Inventory Management System Demo

A sample application for the inventory team shows how its key features, like demand-driven inventory planning, multi-location inventory monitoring and automated inventory reporting, improve operations efficiency.

Consider Professional Services for Inventory System Development

In custom software development since 1989, ScienceSoft helps companies design and build effective inventory systems that help optimize inventory operations and avoid stock-outs and overstocking.

Inventory system consulting

  • Eliciting requirements for inventory software.
  • Solution architecture design and tech stack.
  • An integration plan (with ERP, CRM, accounting software, etc.).
  • Barcode or RFID hardware selection for automated inventory tracking (if required).
  • An implementation roadmap with cost and time estimates.
Request consulting

Inventory system development

  • Inventory system implementation planning.
  • Inventory system development and QA.
  • Inventory data migration from legacy systems.
  • Integration with other systems (ERP, CRM, accounting, etc.).
  • User training.
  • After-launch support, maintenance and evolution.
Request development

Why Build Your Inventory System with ScienceSoft

  • 700+ talents on board with 7-20 years of experience on average.
  • Since 2012 in supply chain management software development.
  • Since 2011 in IoT to deliver RFID-based inventory tracking capabilities.
  • Since 1989 in data science to introduce AI-powered inventory analytics.
  • Practical knowledge of 30+ industries, including manufacturing, retail & wholesale, healthcare, oil & gas.
  • ISO 9001 and ISO 27001 certified company to provide a mature quality management system and customer data safety.

Inventory Software Implementation: Selected Projects by ScienceSoft

Development of a Supply Chain E-Collaboration Network for 1,700-Store Retailer Auchan

Development of Supply Chain E-Collaboration Network for 1,700-Store Retailer Auchan

ScienceSoft designed and implemented an Oracle-based e-collaboration platform for Auchan category managers, buyers and vendors to enable effective supply chain and inventory management

Restaurant Inventory Management Software Development

ScienceSoft designed and built a responsive and customizable web application to help bars and restaurants improve their inventory management at all levels.

Rapid Development of Inventory Management Software for Herbal Medicine Manufacturer

To meet the tightest deadline, in 3 weeks, ScienceSoft's team developed a ready-to-go inventory management solution for the medicinal herbs tracking.

Design of an Image Analysis Application for Remote Monitoring of Oil Storage Tanks

ScienceSoft designed an image analysis app to remotely monitor oil store tanks in real time to help the customer optimize oil inventory management and timely detect oil leaks.

Development of a SaaS Module for Food Inventory Management

ScienceSoft designed and developed a SaaS module that enables food service managers keep track of and manage the raw food materials stock, as well as observe how the final food products are manufactured and sold.

Project manager

Plans the inventory project (goals, timeline, budget), prioritizes the scope of work, monitors its execution, coordinates the project team’s work, communicates with stakeholders and reports to them.

Business analyst

Investigates and describes functional and non-functional requirements, technical limitations and needed integrations for the inventory solution.

Solution architect

Designs the architecture of the solution with integration points between its components and other systems (ERP, CRM, accounting system, etc).

UX designer + UI designer

Conduct user research for the inventory solution, design user flows, build prototypes and gather feedback from users (e.g., inventory and purchasing specialists) to further improve system usability.

Software engineers

Develop the front end and the back end of inventory software, integrate it with other systems.

QA engineer

Designs and implements a test strategy, test plan, and test cases to validate the quality of the inventory system.

Hardware engineer (optionally)

Configures and manages the deployment of a barcode or RFID hardware system, identifies and resolves hardware-related issues, optimizes the hardware system performance in production.

Benefits of Inventory System Implementation Outsourcing to ScienceSoft

Consistent collaboration

We render inventory system development in close collaboration with project stakeholders to get an in-depth understanding of their inventory management needs and ensure the service fully covers their unique requirements.

Optimized cost

We define an optimal feature set for the inventory system to avoid packing it with unnecessary functionality. We develop the solution iteratively to introduce the core functions first and enable faster payback from software implementation. To streamline development, we rely on proven frameworks, platforms, and ready-made components where possible.

Timely deliverables

We guarantee a quick project start (1-2 weeks) and frequent releases (every 2-3 weeks) and apply well-established Lean, Agile and DevOps culture to ensure the implementation of a high-quality inventory solution on time and within budget.

Looking to Create an Inventory System?

ScienceSoft offers end-to-end development of custom inventory systems tailored to the specifics of your inventory operations.

ScienceSoft’s Tech Stack for Inventory System Implementation

To ensure high quality and efficiency of an inventory solution, ScienceSoft usually relies on the following mature technologies:

Business analysis methodologies


Issue trees

Document analysis

Interviews and focus groups

Value chain analysis

Seven-S Framework

Risk assessment matrix

Lean Six Sigma

Back end programming languages

Click on the technology to learn about our capabilities in it.

Front end programming languages

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JavaScript frameworks



Click on the technology to learn about our capabilities in it.

Databases / data storages

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Microsoft SQL Server


Apache NiFi

Cloud databases, warehouses and storage

Click on the technology to learn about our capabilities in it.


Amazon S3
Amazon DocumentDB
Amazon Relational Database Service
Amazon ElastiCache


Azure Data Lake
Azure Blob Storage
Azure SQL Database
Kinect DK
Azure RTOS

Architecture designs and patterns

Traditional 3-layer architecture

Microservices-based architecture

Cloud-native architecture

Reactive architecture

Serverless architecture

Service-oriented architecture (SOA)

Various approaches to enterprise application integration (database integration, point-to-point and middleware-based SOA, robotic process automation)

Based on ScienceSoft's experience in inventory software projects, the implementation cost of a custom inventory system ranges from $90,000 to $250,000 for a midsize company, and from $250,000 to $400,000 for a large enterprise.

The major cost drivers are:

  • Type of an inventory system: software-only or based on RFID/barcode technology (the latter will include costs of hardware equipment and its maintenance).
  • Number and complexity of inventory software features. For example, the complexity of inventory data analytics depends on the ypes of analytics required, presence and number of machine learning algorithms, data volume, number and complexity of reports.
  • Number of user groups and complexity of a user permission system.
  • Interface design uniqueness and complexity.
  • Complexity of data migration procedures required (e.g., based on the number of data tables and data types you have).
  • Number and complexity of integrations with other systems (ERP, accounting software, CRM, etc.).
  • Requirements for the system’s availability, performance, security, latent capacity and scalability.


About ScienceSoft

ScienceSoft is a software development provider headquartered in McKinney, TX. We offer consulting and implementation services to help businesses develop and start an inventory system that optimizes complex and multi-location inventory operations and helps avoid stock-outs and overstocks. Being ISO 9001 and ISO 27001-certified, we rely on a mature quality management system and guarantee cooperation with us does not pose any risks to our customers' data security. To learn more about our development approach, check our custom software development offer.