Accounts Receivable Automation Software: Features, Integrations, Tangible Outcomes
ScienceSoft applies 33 years in software development and practical knowledge of 30+ industries to assist customers in implementing robust accounting software.
Accounts Receivable Automation Software: the Essence
Accounts receivable (A/R) automation software helps companies effectively manage customer invoicing, receivables tracking, and collection procedures.
A/R automation solutions integrate with CRM, general ledger software, cash management software, and payment gateways. The implementation of custom accounts receivable automation software may take around 10 months. Average costs for building accounts receivable automation software range from $140,000 to $400,000, depending on the solution complexity.
ROI for accounts receivable automation software can reach up to 390%.
Accounts Receivable Automation Software: Key Features
Below, ScienceSoft shares a sample feature set that forms the core of A/R automation system.
CRM
- To upload automatically sales orders and quotes from CRM to A/R automation software and enable input of relevant data when generating invoices.
- To upload automatically real-time data on paid/open invoices from A/R automation software to CRM to match payments received/dunning or payment delay details to the appropriate CRM records.
General ledger software
To upload automatically data on invoices paid/due/overdue from A/R automation software into the general ledger application to provide relevant data for financial close and financial reporting.
Cash management software
To upload automatically data on the amounts received across a company’s multiple bank accounts from cash management software into A/R automation software for faster invoice reconciliation.
Customer portal
- To upload automatically up-to-date customer personal info, billing address, payment methods, subscription details from a customer portal to A/R automation software for accurate and timely invoicing.
- To upload automatically invoices from the A/R automation solution to the customer portal to enable customers to pay invoices via the portal and view their invoice and transaction history.
BI tool
To upload automatically data on the amounts received, due and overdue, and customer interactions on debt collection from A/R automation software to the BI tool to create reports on the forecasted A/R performance.
Real-time A/R data collection
To enable high visibility into the current status of the money owed to an organization (paid/partially paid/due, etc.) and ensure timely actions on debt collection.
Fully automated invoice generation
To eliminate manual errors in invoices and ensure rapid invoice creation for timely submission to customers.
ML-powered A/R forecasting
To predict accurately various A/R parameters (e.g., expected payment dates on invoices, or total accumulated customer debt at a specific date in the future) based on historical customer behavior and payment data analysis.
AI-enabled digital assistant
To automatically capture customer promises to pay from emails, messages, recorded calls, provide automated A/R reconciliation, and recommend optimal actions, time and communication channels for proactive debt collection.
Accounts Receivable Automation: Success Story by ScienceSoft

StreamServe invoice management software for a mobile operator with 5 mln clients
- Template-based generation of customer invoices.
- Designing custom invoice templates and adding marketing materials to invoices.
- Invoice e-signing.
- Automated invoice submission to clients via email.
Customer’s benefit: Faster invoice generation and processing, reduced DSO.
A/R Automation Software Implementation Costs and Financial Outcomes
Accounts receivable automation software implementation costs vary from $140,000 to $400,000, depending on the solution complexity.
With accounts receivable automation software, you can reach up to 390% ROI, based on Total Economic Impact™ Study.
Key A/R automation software benefits
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You need accounts receivable management software providing specific features, for example, creating priority rules for payment and collection queues based on your specific trade credit and collection policies. |
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You need specific integrations with your existing corporate software, which ready-made accounts receivable automation solutions can provide only via costly and time-consuming customization. |
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You need a highly scalable accounts receivable automation solution that allows continuous evolution and functionality extension when needed. |
Accounts receivable automation consulting
- Accounts receivable automation needs analysis.
- Assessment of the existing invoicing and payment processing tools and their integration points (if any).
- Suggesting the optimal accounts receivable automation software features, architecture, tech stack, and integrations.
- Creating a business case, including cost and time estimates.
- Implementation planning (providing implementation scenario, risk management plan, etc.).
Accounts receivable automation implementation
- Accounts receivable automation needs analysis.
- Accounts receivable solution conceptualization.
- Architecture design.
- Accounts receivable automation software development.
- Integrating the accounts receivable solution into the existing infrastructure (ERP, CRM, accounting software, etc.).
- Quality assurance.
- User training.
- After-launch support and evolution.
What our Customers say
The invoicing system created by ScienceSoft automates data integration from different sources, invoice generation, and provides visibility into the invoicing process. We have already engaged ScienceSoft in supporting the solution and would definitely consider ScienceSoft as an IT vendor in the future.
Heather Owen Nigl, Chief Financial Officer, Alta Resources
About ScienceSoft
ScienceSoft is a 33-year global IT consulting and IT services company headquartered in McKinney, Texas. With 15-year experience in financial software development, we help businesses plan and develop effective accounts receivable automation software tailored to individual credit and cash collection strategies. Being ISO 9001 and ISO 27001 certified, we apply a mature quality management system and guarantee that cooperation does not pose any risks to our customers' data security. If you are eager to streamline your order-to-cash process with powerful automation, be welcome to contact us and get details about accounts receivable automation software development.