Custom Content Management System

Key Features, Benefits, Development Aspects

With 11-year experience in delivering content management systems (CMS), ScienceSoft provides consultancy on custom and platform-based CMS.

Custom CMS - ScienceSoft
Custom CMS - ScienceSoft

What Is a Custom CMS?

A custom CMS is a tailored solution for creating, storing, and publishing digital content.

Custom content management system may include:

  • Document management,
  • Records management (documents for legal purposes),
  • Digital asset management (audio, video, graphic content),
  • Web content management.

Custom Content Management Systems vs. WordPress

Custom CMS




Ease of use



With 11-year experience in CMS development, ScienceSoft can shortlist the core functionality of custom CMS.

Creation and storage

  • Content authoring tools (e.g., WYSIWYG editor).
  • Built-in customizable templates.
  • Content hierarchy taxonomy.
  • Indexing and search.
  • Integrated file managers.


  • Content governance.
  • Reporting and analytics.
  • Integrated help desk.

Distribution and publishing

  • Built-in SEO tools.
  • SEO-friendly URLs.
  • Content review and approval workflows, including complex workflows (e.g., non-linear, multistep).
  • Content personalization.
  • Multisite and multilanguage support.
  • Accessibility on mobile devices.

Security and compliance

  • Access control.
  • Role-based permissions.
  • Versioning.
  • Audit trail.
  • Content retention and deletion policies.
  • Regulatory compliance (e.g., GLBA, SOX, HIPAA).

Examples of Key Custom CMS Functionality

Streamline creating content for your intranet, portal or website due to an intuitive content editor

Accelerate content creation due to customizable templates

Facilitate content search due to CMS search filtering capabilities

Get full visibility into content management in your company

Optimize your website using built-in SEO tools to drive more conversions

Accelerate content publishing due to automated approval workflows

Enable content personalization based on user roles, locations, and more

Easily track changes in content due to CMS versioning capabilities

Benefits of Custom Content Management Systems

Intuitive interface and smooth user experience.

Effective SEO due to high website speed

Unlimited customization capabilities

Advanced data security

Professional CMS support

Tired of Fragmented Content Management?

ScienceSoft’s consultants will help you build a robust CMS for simplified creation, sharing and publishing of diverse digital content as well as its structured and secure storage.

Valuable Integrations for Custom CMS

ScienceSoft recommends integrating custom CMS with other systems to ensure content consistency across your organization, facilitate customer onboarding and marketing campaigns, streamline publishing and updating information about your products, and more.

Custom CMS integrations - ScienceSoft

  • CRM - to facilitate converting prospects into customers by the regular distribution of personalized content.
  • ERP - to ensure secure storage and consistency of your company’s digital content involved in financial, sales, supply chain management, HR, and other business processes.
  • Ecommerce solution - to easily create and publish content about your products, structurally organize and make it easily searchable on your site. For example, for one of ScienceSoft’s customers, our team integrated CMS with the ecommerce application to facilitate website page creation and editing for non-technical users. As a result, the customer’s marketing team just needed to fill CMS widgets with relevant text, images and links.
  • Marketing automation software - to simplify creating various types of marketing content to streamline marketing campaigns across email, website, social channels, and more.
  • Social networks - to promote corporate content like news, events, publications, and more by direct publishing on social media.

Success Factors of Custom CMS

Among key factors determining the efficiency of custom content management system are:

Well-structured and intuitive content organization

that helps reduce time for content search and accelerate content-related business processes.

Diverse built-in and customizable content templates

that ensure high content reuse, which helps reduce writing time and translation costs and provides content consistency across your organization.

A high level of automation

enables creating, editing, approving and publishing content faster and with less effort.

Pricing Information

The average cost of custom CMS solutions ranges from $150,000 to $400,000 for the overall services package, including custom CMS design, development of custom features, configuration, and other related services.

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For midsize businesses and enterprises, custom CMS implementation shows the following economic impact:

  • 0.4 – 1.2 years payback period
  • 230 – 400% average annual ROI

Depending on the functionality, custom CMS development can take from 2-3 months (core functionality) to 4-6 months (a CMS with an innovative component).

Key financial outcomes of custom content management system:

  • Accelerated content-related business processes.
  • Higher business productivity of employees using content extensively (e.g., lawyers).
  • Reduced costs for:
    • Content development and publishing.
    • Translation.
    • Website maintenance.
    • Compliance.

When You Should Consider Custom CMS Solutions

ScienceSoft recommends choosing custom CMS development if you want:

  • Your CMS to be in line with your lead generation campaigns and content goals and easily adapt to changes.
  • Full control over your CMS to make updates and modifications (e.g., a new page or a section, branding).
  • Bulletproof data protection and minimal risks of hacker attacks.
  • Have unique content creation and delivery needs (e.g., a complex non-linear publishing workflow).
  • Intuitive UI that reduces the time of user training and facilitates content management even for non-technical users.

Success Story by ScienceSoft

Innovative CMS Application Development

Innovative CMS Application Development

  • Custom CMS based on the unique object-oriented framework.
  • Drag-and-drop builder for creating and editing custom layout templates without using HTML code.
  • Responsive admin UI for facilitated management of dozens of websites simultaneously. 
  • Real-time content updates due to WebSockets.

Custom CMS

Open-source CMS

Implementation costs

Time to launch

Developer network


Ease of use


Additional functionality

Scalability and flexibility

Website speed



Custom CMS Development with ScienceSoft

ScienceSoft’s experience in CMS consulting and development as well as custom software development allows us to bring full-fledged content management system to our customers. Our CMS services offering includes:

Custom CMS consulting

  • Analyzing content management needs.
  • Eliciting technical requirements based on the needs.
  • Conducting a feasibility study and CMS ROI assessment.
  • Selecting relevant technologies and tools.
  • Advising on useful integrations.
  • Drawing a project plan.
  • Designing user-friendly and intuitive UX/UI.

Custom CMS development

  • Analysis of content management needs.
  • Custom CMS design.
  • End-to-end CMS development and deployment.
  • Data migration.
  • Integration with required systems (CRM, ERP, etc.).
  • Quality assurance.
  • User adoption and training.
  • Post-implementation support.
REQUEST CMS development

What ScienceSoft's Customers Say

ScienceSoft's team of five Java developers and one test engineer have been working hard to ensure our <CMS> product – Enonic XP – exceeds our customer's expectations.

ScienceSoft's experience in agile development ensured smooth project implementation and iterative development of Enonic XP. As a result, Enonic XP has evolved into an easy-to-use and scalable platform, which is crucial for our success.

Morten Øien Eriksen, CEO at Enonic, a provider of an innovative CMS platform

About ScienceSoft

ScienceSoft is a global IT consulting and IT service company headquartered in McKinney, TX, US. We advise our customers on custom and platform-based CMS implementation and offer all-round related services from business analysis to post-implementation support. If you need assistance or advice on implementing custom CMS, you are welcome to reach out to our experts.