Security-Sensitive Project Management System for a US Federal Agency
Customer
The Customer is a consulting and technology company from the USA focused on design, development and integration of enterprise custom applications that work across IBM, Oracle, Microsoft, Adobe, Google and Autodesk platforms.
The End Customer, a US federal agency responsible for forest resource monitoring, requested assistance in creating a project management system.
Challenge
The main target was to get a solution that would streamline project creation, participation and contribution, especially for simultaneous projects.
With over 5 years of experience in MS SharePoint, ScienceSoft was commissioned to develop a project management solution based on SharePoint Online.
Solution
To provide secure and convenient access, all projects were allocated to separate spaces, so that in accordance with the security rights users have access only to those projects they participate in.
In cooperation with the federal agency, a project template was created. It possesses such attributes as user groups, document library, security rights, structure of folders, calendars, events, reminders. With the help of the custom workflow created by ScienceSoft team, once a project has been started, the corresponding template is filled in automatically.
Some other custom workflows were created. For example, one of them notifies the responsible manager about new documents uploaded or the existing files modified. To collect activities regarding all the document (e.g. for the future notification), SharePoint EventReceiver was implemented. All information about projects is archived in the central storage.
With the solution users are able to access the projects they are assigned to, find and study necessary documents and files, track the project progress, assign tasks and manage their fulfillment, create events in the calendar and set reminders.
The project management solution relies on both out-of-the-box and custom SharePoint features.
Results
After 3 months of work, the federal agency got the project management solution which, once implemented, helped streamline the projects workflow, provide convenient access to the separate project spaces with all the relevant project materials. The solution is currently being used by the agency.
Technologies and Tools
SharePoint Online, JavaScript, jQuery, CSS, SharePoint Designer, Workflow Designer
