Banking CRM: Features, Platforms, Costs, ROI

Banking CRM Software - ScienceSoft

ScienceSoft provides CRM consulting since 2008.

Banking CRM: the Essence

Banking CRM helps manage interactions with different segments of bank customers using such features as a 360-degree view of each customer, customer preferences analytics, sales and marketing automation capabilities. CRM for banks integrates with a core banking system, document management software and other business systems. The implementation cost for banking CRM range from $50,000 to $350,000 for platform-based solutions and from $150,000 to $400,000 for custom solutions.

Key Features of Banking CRM

Banking CRM can be used by investment, commercial, or private banks, and in both retail and corporate sectors. Here are the core banking CRM features:

360-degree view of bank customers

  • Individual and business customer profiles (containing personal/company-related data, services and products purchased from your bank, etc.).
  • Automated updates of customer profiles after each interaction with the bank.
  • Interlinking of individual and business customer profiles (e.g., if the same customer is served as both an individual, and a legal entity).

Lead and opportunity management in banks

  • Lead capturing across communication channels (website, email, social media, etc.).
  • Lead qualification (to classify leads based on their interest in banking products or services, engagements with the bank, etc.).
  • Automated lead and opportunity distribution to bank sales reps (based on pre-defined rules, e.g., lead’s geographic location).
  • AI-based lead prioritization (to predict a lead’s conversion probability and its potential value such as an expected sum of deposits, loans, etc.).
  • AI-based opportunity analysis (e.g., to forecast opportunity conversion probability and an expected time for conversion).

Marketing campaign management

  • Creating personalized marketing campaigns based on customer spending habits (e.g., making loan offers to a particular prospect or customer segment at the most appropriate time).
  • Analysis of a prospect’s reaction to marketing campaigns (e.g., to track email opens and clicks in a promotion campaign for a new banking product).
  • Prospect and customer web behavior analytics (e.g., analyzing customer clicks to install a banking mobile app, customer interest in a particular banking product).
  • A/B testing for marketing campaigns (e.g., to compare efficiency of different marketing channels for a new credit card campaign).

Sales process management

  • Goals setup for sales reps and sales teams for a certain period (e.g., to sell a certain number of gold credit cards during a year).
  • Sales pipeline design and visibility (to set the main stages and triggers for moving through the pipeline and track progress on each opportunity).
  • Sales reps’ tasks creation, assignment, and tracking (e.g., to contact a customer, to prepare a proposal).
  • Contract management (creating, approving, updating contracts, etc.).
  • Automated reminders for sales reps (on upcoming meetings, calls, follow-up activities, etc.).
  • AI-driven recommendations on cross-selling and up-selling banking products and services (e.g., whom to offer a platinum-level bank card instead of a standard-level).

Customer interaction management

  • Contact management (tracking contacts’ details, their interactions with a bank, business customer contacts’ hierarchy).
  • Multichannel engagement with customers (via phone calls, chats, emails, social media, etc.).
  • Automated email distribution (suspicious activity alerts, order confirmations, onboarding letters, etc.).
  • Customized email templates (e.g., banking service proposals, notifications on changing terms of use for banking services).
  • Customer surveys about banking services and products quality.

Case management and customer self-service

  • Multi-channel case creation (via call, mobile banking app, website live chat, website forms, etc.).
  • Automatic case assignment to the right agent (based on predefined rules e.g., bank’s branch location).
  • Case escalation (based on pre-defined rules).
  • Knowledge base for agents (a bank’s support policies, training materials for newcomers, etc.).
  • AI-driven suggestions on case resolution for agents.
  • Knowledge base for customers (FAQs, troubleshooting guides, banking products and services descriptions, etc.).
  • AI-powered chatbots to resolve customers’ typical cases (difficulties with logging into a mobile banking account, password reset, etc.).

Security and compliance

  • Role-based access control.
  • User activity logs.
  • Compliance with data privacy regulations (GLBA, GDPR, etc.).

Analytics and reporting

  • Customer segmentation (based on average monthly spending on banking services, geography, reaction to the previous campaigns, etc.).
  • Customizable dashboards and reports (e.g., which banking products are performing the best, which regions are on-target for customer satisfaction KPI goals).
  • Sales forecasting and analytics (can be drilled down by a bank branch, customer segment, etc.).
  • Performance analytics for a bank’s marketing, sales, and customer service teams.
  • Customer sentiment analysis (to understand customers’ attitude to banking products and services in social networks and identify areas of improvement).
  • AI-powered customer behavior analysis and forecasting.

Get Your Banking CRM Implemented by Experts

ScienceSoft’s team will help you implement banking CRM to increase your potential and existing clients’ interest in your products and services and personalize customer service.

Banking CRM + Core banking system

To transfer banking product orders (e.g., credit card issuance) or service requests (application for a loan) from CRM to a core banking system; to transfer data like details on opened accounts, deposits and loans from the core banking system to customer profiles in CRM to get a fuller picture of each customer’s situation and provide a more personalized customer service.

Banking CRM + Card processing systems

To track the status of banking transactions (e.g., loan payments, cash withdrawals, account transfers) directly in CRM (e.g., pending/completed).

Banking CRM + Document management software

To provide sales reps and customer service agents with access to customer-related documents directly in CRM; to enable auto-filling of the relevant data from CRM (such as contact information) into the document template for a streamlined document creation (e.g., service or mortgage proposals, contracts).

Banking CRM + Computer-telephony integration system

To let customer service agents and sales reps initiate and accept customer calls directly from CRM without switching tools.

High level of automation of sales, marketing and customer service processes (e.g., automated assignment of opportunities and cases distribution to fitting specialists, automated distribution of emails to customers) to increase bank employees’ productivity.

Comprehensive security features such as role-based access control, user activity logs, etc. to prevent data leaks and protect sensitive customer data (e.g., information related to customer property, income, personal data of individual customers, bank details of business customers).

Advanced customer analytics capabilities to identify customer demand trends and use these insights to adjust a bank’s offering, see the opportunities for cross-selling and upselling (e.g., when to offer premium banking products).

Banking CRM Implementation Costs and Key Financial Outcomes

The cost of implementing platform-based banking CRM ranges from $50,000 to $350,000 for a bank with 100+ CRM users (excluding a monthly fee).

The cost of implementing custom banking CRM ranges from $150,000 to $400,000 (depending on needed functionality, complexity and number of integrations, complexity of data migration procedures, etc.).

The payback can be expected in 1-2 years of using banking CRM. You can anticipate ROI starting from 50-150% for both custom and platform-based solutions.

Key financial outcomes of implementing banking CRM software include:

  • Increased banking products and services sales volumes.
  • Increased cross-sell and upsell revenue from banking products and services.
  • Reduced time to solve customer cases.
  • Boosted bank employees’ productivity.

Top Platforms for Banking CRM

Microsoft Dynamics 365

Best for: midsized and large banks


Leader in the 2020 Gartner Magic Quadrant for CRM Customer Engagement Center.


  • Omnichannel communication tools to engage with a bank’s customers through live chat, phone, messengers, etc. via the single interface.
  • Wide customer case management features (automated case creation, routing, reassigning, reopening, merging similar cases, etc.).
  • Customer Voice to track and analyze real-time customer feedback on banking products and services across channels.
  • Seamless integration with other Microsoft apps, such as Office 365, Power BI, etc.


Free 30-day trial.

Pricing depends on the chosen modules and license:

  • Marketing: from $750 to $1,500 / tenant / month
  • Sales: from $65 to $95 / user / month
  • Customer Service: from $50 to $95 / user / month


Best for: midsized and upper-midsized banks


Leader in Gartner CRM Customer Engagement Center Magic Quadrant for 12 consecutive years.


  • 360-degree view of individual and business customers of a bank.
  • Advanced customer behavior analysis.
  • Territory management to set up banking products and services sales territory rules.
  • AI-powered recommendations for sales reps on the engagement with the customers (e.g., what is the best banking product offer to make).
  • A chatbot to resolve customers’ typical cases (e.g., password reset) and route complex customer issues (e.g., credit card loss) to the right agent.


Free 30-day trial.

Pricing depends on the chosen modules and license:

  • Marketing cloud: from $400 to $3,750 / organization / month
  • Sales cloud: from $25 to $300 / user / month
  • Service cloud: from $25 to $300 / user / month


Best for: small and midsized banks


Leader in Gartner Magic Quadrant for CRM Lead Management in 2020.


  • Lead and opportunity management (qualification, distribution, history tracking, etc.).
  • Creation of a bank’s product catalog to share product details with customers and automatically fill product data (e.g., interest rates, terms, repayment schedules) into document templates.
  • Wide analytics features (e.g., lead and sales analytics, bank employees’ performance analytics).


Free 14-day trial.

Pricing depends on chosen modules, cloud or on-site subscription and license:

  • Marketing: Upon request to a vendor
  • Sales: from $25 to $60 / user / month
  • Service: from $35 to $60 / user / month

When Custom CRM for Banks Is the Best Choice

We recommend choosing custom CRM development in the following cases:

  • You need CRM to automate multi-step, non-linear sales and customer service workflows in your bank.
  • CRM should be accessed by a large number of users (e.g., if you have multiple bank branches distributed across the country) as an enterprise-scale license cost of a platform-based solution is high.
  • You need advanced features that platform-based software can’t provide (e.g., AI-driven recommendations on banking products and services for cross-selling and upselling).

Implement Banking CRM with ScienceSoft

ScienceSoft relies on 16-year experience in banking solutions development to create CRM software tailored to banks’ workflows.

Banking CRM consulting

  • Defining an optimal banking CRM feature set based on your business needs.
  • Developing a business case (including the development cost, solution ROI).
  • Designing CRM architecture (for custom solutions).
  • Selecting a banking CRM platform (if not selected yet).
  • Preparing a customization roadmap.
  • Preparing an integration roadmap.
  • Delivering UX and UI mock-ups (for custom solutions).
  • Providing timing estimates for the implementation project.

Banking CRM implementation

  • Banking CRM project planning.
  • Custom CRM development or customizing platform-based CRM software.
  • Quality assurance of banking CRM.
  • Integration with a core banking system, card processing systems, etc.
  • Data migration from legacy software.
  • Conducting user training.
  • Providing after-launch banking CRM support.
  • Continuous banking CRM maintenance and evolution (if required).

About ScienceSoft

ScienceSoft is a global IT consulting and software development company headquartered in the US. With 16-year experience in banking software development, ScienceSoft implements custom and platform-based CRM solutions for the banking industry that offer in-depth visibility into customer data, advanced customer behavior and sales analytics and forecasting, and automation of banking sales and marketing processes.