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How to Set Up Data Consolidation: Plan, Skills, Software, Sourcing Models and Costs

Data Consolidation - ScienceSoft

Since 1989, ScienceSoft has been providing data analytics services to help companies design and implement cost-effective data consolidation solutions.

Data Consolidation: Summary

Data consolidation is a way to combine multi-source data into a single location optimized for analytics, reporting, and regulatory compliance. Providing data consolidation services, ScienceSoft is dedicated to achieving project success through precise scoping, proactive risk mitigation, flexible change request management, and other established project management practices. For 19 years, we deliver robust business intelligence solutions where data consolidation is an important step to data-driven valuable insights.

How to do data consolidation in 7 steps

  1. Identifying objectives for data consolidation (e.g., analytics and reporting, regulatory compliance).
  2. Reviewing the data sources to be integrated.
  3. Choosing an optimal data integration technique and tech stack, depending on data specifics and consolidation objectives.
  4. Planning the project and creating a risk mitigation strategy.
  5. Designing ETL/ELT pipelines, architecture layers, and data quality and security management frameworks.
  6. Coding and testing the data consolidation solution.
  7. Deploying the solution, fine-tuning its performance, and ensuring continuous system support and evolution.

7 Steps to Data Consolidation: A Detailed Overview

Depending on the data consolidation solution specific features and scale, the implementation plan steps may differ. Summing up the vast experience in rendering data management services, ScienceSoft shares some common stages to go through.

Step 1. Business goals determination

Duration:  3-10 days (including 1-2 Q&A sessions with stakeholders), depends on the number of business units involved.

  • Gathering business objectives that the data consolidation solution needs to meet, for example consolidate data in a central storage for analytics and reporting, enhance data quality and security, set up master data management, etc. These goals are further prioritized and classified into two groups – core and optional.
  • Outlining a high-level project management scenario, including deliverables, skills required, time and budget, potential risks, etc.

Step 2. Discovery

Duration: 10-20 days, depends on the number and types of data source systems, etc.

Outlining business requirements and determining the high-level scope of a data consolidation solution by:

  • Reviewing data sources to be integrated.
  • Mapping out the current data flow.
  • Discovering and describing connectivity between systems.
  • Discovering and describing established data security practices.
  • Conducting preliminary analysis of data in the source systems (defining data type and structure, volume, etc.) and data quality across them.

Step 3. Conceptualization and data consolidation tech selection

Duration:  10-20 days, depends on the number and types of data source systems, integration points, and complexity of the solution.

  • Defining the optimal approach (ETL vs ELT) for replicating data from source systems to the final destination.

ScienceSoft's best practice: In our projects, we use the ETL approach for consolidating smaller datasets of structured data, and the ELT approach to consolidate high data volumes of various structure.

  • Forming solution architecture vision and selecting the preliminary tech stack, taking into account:
    • Source systems (how many systems, what data types they contain, how often they are updated, etc.).
    • Data volume to be consolidated.
    • Data flows to be implemented.
    • Data security requirements, etc.

ScienceSoft's best practice: Not to overcomplicate the architecture, we set up close cooperation of ScienceSoft's business analyst and solution architect with business users for the accurate definition of the solution’s requirements.

Step 4. Project planning

Duration: 5-10 days, depends on the results of previous steps.

  • Defining data consolidation project scope and timeline, estimating efforts for the data consolidation project, TCO and ROI.
  • Outlining project risks and developing a risk management plan.
  • Drawing up data consolidation project documentation (scope statement, deployment strategy, testing strategy, project implementation roadmap, etc.).

Step 5. Data consolidation architecture design

Duration: 10-40 days.

  • Detailed data profiling and master data management:
    • Tagging data with keywords, descriptions, or categories.
    • Assessing data quality against the metrics set by business users.
    • Discovering metadata and assessing its accuracy.
    • Assessing risks of data consolidation, etc.

ScienceSoft's best practice: In projects where the source data is locked within custom-built legacy systems or is entered manually, we put much effort into data profiling activities.

  • Designing each data layer, its internal architecture (landing, staging, processing, storing, analytical) and ETL/ELT processes for data consolidation and data flow control.
  • Designing a data quality management framework (data cleansing, enrichment, deduplication, etc.).
  • Designing a data security framework (data access policies and policies for data access monitoring, data encryption policies, etc.).

ScienceSoft's best practice: Together with data consolidation architecture design, we design data stores (data warehouses, data marts, etc.) and map data objects from source systems to destination stores.

ScienceSoft's best practice: When the architecture is outlined, we define the final tech stack for each component of the data consolidation solution.

Step 6. Development and stabilization

Duration: 10-80+ days, depends on target solution and its complexity.

  • Data consolidation architecture development and testing.
  • Developing ETL/ELT pipelines and ETL/ELT testing.
  • Implementing data quality management, data quality validation.
  • Implementing data security policies.
  • Developing data models and structures.
  • Data consolidation solution testing and stabilization.

Step 7. Launch and after-launch support

Duration: 5-15 – for launch, 10-60 days – for after-launch support.

  • Deploying the data consolidation solution.
  • ETL/ELT performance tuning.
  • Adjusting data consolidation solution performance and availability, etc.
  • After-launch support of the solution and end users.

Consider Professional Services for Data Consolidation

Since 1989, ScienceSoft has been providing a wide range of data management services to help businesses consolidate disparate data under one roof in the most efficient and cost-effective way.

Get a consultation on data consolidation

  • Data consolidation requirements engineering.
  • Business case creation.
  • Data consolidation software selection.
  • Data consolidation framework design:
    • Data source analysis
    • Data quality framework design
    • Data security framework design
    • Designing each data layer
    • ETL/ELT design, etc.
Request consultation

Data consolidation

  • Data consolidation requirements engineering.
  • Business case creation.
  • Data consolidation software selection.
  • Data consolidation framework design.
  • Data consolidation development and stabilization.
  • Data consolidation solution launch and after-launch support.
Request data consolidation

ScienceSoft as a Trusted Data Management Tech Partner:

When we first contacted ScienceSoft, we needed expert advice on the creation of the centralized analytical solution to achieve company-wide transparent analytics and reporting. 

The system created by ScienceSoft automates data integration from different sources, invoice generation, and provides visibility into the invoicing process. We have already engaged ScienceSoft in supporting the solution and would definitely consider ScienceSoft as an IT vendor in the future.

Heather Owen Nigl, Chief Financial Officer, Alta Resources

Why ScienceSoft for Data Consolidation?

  • Data analytics and data science services since 1989.
  • Data warehousing and BI expertise since 2005.
  • Big data services since 2013.
  • Dedicated data management team of data management consultants, solution architects, data engineers, etc.
  • Expertise in 30+ industries, including manufacturing, retail and wholesale, professional services, healthcare, financial services, transportation and logistics, telecommunications, energy, and others.
  • ISO 9001 certified quality management system.
  • ISO 27001 certification to assure the security of the customers’ data.
  • ScienceSoft is a 3-Year Champion in The Americas’ Fastest-Growing Companies Rating by the Financial Times.

Our Data Management Portfolio

Customer Data Management and Analytics Solution

Customer Data Management and Analytics Solution

  • Big data management platform for data aggregation from 10+ sources.
  • 30-dimension ROLAP cubes for regular and ad hoc reporting to enable user engagement assessment, user behavior trend identification and user behavior forecasting, etc.
Big Data Management and Analytics Solution for IoT Per Trackers

Big Data Management and Analytics Solution for IoT Per Trackers

  • Big data solution for processing 30,000+ events per second from 1 million devices.
  • Real-time location tracking.
  • Push notifications on critical events.
  • Hourly, weekly or monthly reports on a pet’s presence.
Data Management and Analytics Solution for the Automotive Industry

Data Management and Analytics Solution for the Automotive Industry

  • ETL-based BI solution with a staging area, DWH database and data marts.
  • Multidimensional analytical cubes.
  • 40+ customizable reports and dashboards to track KPIs, assign tasks and goals, and share important information.
Airline Market Data Management and Analysis

Airline Market Data Management and Analysis

  • Data warehouse deployed in ScienceSoft’s data center.
  • 10-dimension OLAP cube to analyze the 10-year history of external data.
  • Web-based reporting with self-service capabilities.
Advertising Channel Data Management and Analytics Solution

Advertising Channel Data Management and Analytics Solution

  • Big data warehousing solution for processing 1,000+ raw data types.
  • 5-module analytics system to analyze advertising channels in 10+ countries.
  • Up to 100 times faster analytical query processing.
Data Management Solution for Customer and Retail Analysis

Data Management Solution for Customer and Retail Analysis

  • Data hub and data warehouse to ingest and store data from 15 data sources.
  • An analytical server with 5 OLAP cubes and about 60 dimensions overall.
  • 90+ business reports.

Typical Roles in ScienceSoft's Data Consolidation Projects

Project manager

  • Determines data consolidation project scope, prepares budget estimations, develops a project schedule.
  • Monitors project performance and costs, makes ongoing adjustments.
  • Manages work and communication with vendors and suppliers.
  • Communicates project updates (adjustments, progress, backlog) to project stakeholders.

Business analyst

  • Analyzes business and user needs and expectations (enhanced data consistency and accuracy, streamlined data access, etc.).
  • Analyzes data flows, their purposes, complexity and dependencies.
  • Defines the requirements for a data consolidation solution.
  • Coordinates the creation of project documentation (data consolidation solution scope, its components, etc.)

Data engineer

  • Identifies data sources for data consolidation.
  • Profiles data (assesses data quality, tags data, discovers master and metadata, etc.).
  • Defines a requirements specification for creating data models, designing ETL/ELT processes.
  • Develops and maintains a data pipeline to route source data to the destination data store.
  • Builds the ETL/ELT process.
  • Develops data models and their structures.
  • Audits the quality of data loaded into the destination data store.

Solution architect

  • General data consolidation solution architecture elaboration, description, and justification
  • Selects and justifies the data consolidation tech stack.
  • Orchestrates and controls the tech team.

Quality assurance engineer

  • Designs a test strategy.
  • Creates tests to evaluate the developed data consolidation solution.
  • Analyzes bugs and errors found during the quality assurance activities, documents test results.
  • Provides recommendations on software improvements.

DevOps engineer

  • Sets up the data consolidation software development infrastructure.
  • Introduces continuous integration/continuous deployment (CI/CD) pipelines to streamline data consolidation.

Sourcing Models of Data Consolidation

In-house data consolidation solution development


  • Maximum control over the data consolidation project


  • Possible lack of expertise/resources leading to project delays, budget overruns, etc.
  • Full responsibility for the hiring and managerial efforts are on the customer’s side.

Technical resources are partially/fully outsourced


  • Maintaining substantial control over the data consolidation project (technical aspects included).
  • Quick project ramp-up due to high resource availability and scalability.
  • Cost-effectiveness of the data consolidation project due to minimized risks of resource overprovisioning.


  • Challenges in the coordination of in-house and outsourced resources.

In-house team with outsourced consultancy


  • Deep understanding of the existing data flows and data to be consolidated within the internal team.
  • Outsourced consultancy provides expert guidance over the data consolidation planning and execution, as well as fills in the gaps in specific tech skills.


  • Risks related to consultancy vendor selection.

Requires time and expertise for establishing smooth cooperation between the in-house team and the outsourced consultancy.

Full outsourcing of the data consolidation development project


  • A vendor has full responsibility for the data consolidation project and all related risks.
  • Implementation of data consolidation best practices.


  • High vendor risks.

Benefits of Data Consolidation by ScienceSoft

Guaranteed data quality

We take special care of data quality procedures to ensure consistency, accuracy, completeness, auditability, timeliness and uniqueness of your data.

BI + Big data

Our team is equally capable of deriving value from both traditional and big data. 

BI services from A to Z

We deliver a whole pool of services to provide our customers with comprehensive BI and big data solutions: from a solution's design to implementation.

Data Management Tools and Technologies

In our data management projects, ScienceSoft usually leverages these trusted tools:

Get Expert Advice on Optimal Data Consolidation Tools

Our team will analyze your data consolidation objectives and suggest the optimal tech stack that will help you optimize project implementation and maintenance costs.

Data Consolidation Project Costs

The cost of data consolidation services may range from $70,000 to 1,000,000+. The exact quote will depend on the project scope. Below, you may find some ballpark estimates for consolidating data into the data warehouse for further analytics (software license fees are NOT included):

  • Small companies: $70,000-$200,000
  • Midsize companies: $200,000-$400,000
  • Large companies: $400,000-$1,000,000+

Data consolidation cost factors:

  • Number of data sources.
  • Data source complexity (custom-built legacy systems/modern systems with open APIs, etc.)
  • Data type (structured/big data, historical/real-time data, etc.), the availability of metadata.
  • Data disparities across different source systems (for example, difference in data structure, format, and use of values).
  • Data volume to be consolidated, frequency of data updates.
  • Data sensitivity and data security requirements.
  • Data consolidation solution requirements (velocity, scalability, frequency of updates, etc.).
  • The complexity of destination systems architecture.

About ScienceSoft

ScienceSoft is an IT consulting and software development company headquartered in McKinney, Texas. We provide consulting assistance and implement data consolidation solutions to help companies maximize data value and enhance the decision-making process. Being ISO 9001 and ISO 27001 certified, we provide data management services relying on a mature quality management system and guarantee cooperation with us does not pose any risks to our customers’ data security.